What is the scope and type of Data Processing when using Actus?
PROCESSING, PERSONAL DATA AND DATA SUBJECTS
1. PROCESSING BY THE PROVIDER
Personal data collected and processed via the software application of the Supplier in relation to some or all of the following HR or compliance related activities including but not limited to employee performance management and appraisal; talent management; absence management; professional development and feedback; storage of personal data for HR reporting and remuneration; Monitoring of regulatory compliance and assurance.
The Supplier’s software is being used to process data to allow the Customer to operate an online HR database and Employee Performance Management system for its staff.
1.3 PURPOSE OF PROCESSING
The purpose may include some or all of the following depending on the modules that the Customer has selected: Performance Management and Appraisal; Training & Development; Professional Revalidation; Feedback & Development; SMCR assurance and accreditation Other related HR recording and reporting.
1.4 DURATION OF THE PROCESSING
For the duration of the agreement.
2. TYPES OF PERSONALLY IDENTIFIABLE DATA
The following data may be held within the standard Actus system (this list may be subject to update)
• Employee ID
• First Name
• Last Name
• Job Title or Role
• Email address
• Known as
• Hire Date
• Bespoke HRD fields as agreed with the client
Other Personal Data includes but may not be limited to:
• Objectives & Measures
• Appraisal data or ratings
• Personal development plan/career aspirations
• Other HRD fields if relevant
3. CATEGORIES OF DATA SUBJECT
Users of the Actus System
For further information contact firstname.lastname@example.org