Actus™ performance appraisal software is specifically designed to embed year round performance in your organisation.  Award winning, highly configurable and securely hosted in the UK cloud.

Traditional annual appraisals are not improving performance and 95% of managers aren’t satisfied with them.  This is why we like to think we are a little different…

We know there are lots of providers of performance appraisal software out there – so why should you choose to talk to us?

Well our clients tell us that we are different from other software companies, because we are Organisational Development Experts first and foremost with many years business experience in HR & L&D and have experienced your challenges first hand. We understand that you don’t just want performance appraisal software, you want to provide a whole solution for your organisation. So whether you are starting from scratch or wanting to upgrade your existing process we can help.

Because Actus™ is the only performance appraisal software specifically designed to embed year round performance conversations you can use it as an enabler for culture change as managers see it as more than an appraisal system, it is a pragmatic business tool. It is simple and intuitive and easy to embed.

Our consultants will work in partnership with you to build the business case, define the organisational outcomes and partner with you every step of the way to ensure that you achieve the fastest return on your investment – all part of the service. We offer full training and development and can give advice on everything from performance related pay to competency frameworks.

Our clients range in size from 10 to 5000 staff – but everyone receives the same personal touch. We have clients in the NHS, Education & Not-For-Profit sectors and work with them to provide bespoke value add solutions like revalidation within the NHS. We also work with businesses in the Pharmaceutical, Manufacturing, Financial services and High Tech sectors both at home in the UK and Internationally. Whatever your industry, we can help, why don’t you give us a call?

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Actus™ enables higher employee performance, engagement and talent retention by embedding year-round people and performance management through intuitive, cloud-based software which has been designed by HR Professionals and Occupational Psychologists meaning that you are assured of best practice functionality and support.


Actus™ Performance Appraisal Software Features

Before you go any further you probably want to know more about whether our software meets your needs? Essentially Actus™ allows you to set and track objectives and record appraisals as you would expect. However, it also encourages ongoing performance conversations by milestone and action tracking, the facility for ongoing comments and recording 1 to 1’s. You can record development, qualifications and training and document talent management conversations within the system. Competencies, ratings, management reporting – all covered and at no extra cost!

The software is flexible and straightforward to use.  User interfaces and workflows are designed to encourage two-way user engagement on an ongoing basis and the modularised nature of Actus™ allows you to choose, prioritise and implement the system in a way that best suits you.

“Actus™ is much more than performance appraisal software, it is a pragmatic management tool”

        – Michael O’Sullivan, Opus

If you like what you see on our website then why not have an informal chat with a member of our team either by calling 01582 793053, emailing [email protected] or by arranging a whistle stop tour of the system itself by clicking the free demo button below.

Free Demo


FAQ question 1: What makes Actus different from other software?

It is really hard to tell from a website or brochure how software differs so it is probably most helpful to share what our clients told us when we asked them: “Over my career, I’ve worked with most of the big names in HR Software and this is the first one that feels like it is genuinely aimed at the user, it actually encourages behaviour change” explained Steve Graham HRD at South Coast Ambulance Service. “We chose Actus because of the expert consultancy and guidance that comes as part of the package, we really feel like we are partnered with you” shared Claire Harrowing from Millbrook Proving Ground. “The software ticked all our boxes as well as a few that we hadn’t realised we needed” was HR Director Susan Laycock’s view from Incommunities.

So we think our differentiator is genuinely ‘easy to use’ software that is thought through from an HR perspective (after all, that’s our background) supported by expert consultancy and guidance (all part of the service) and we offer the personal service that many of the other providers don’t.

FAQ question 2: Where is Actus hosted & how secure is the data?

Actus™ is securely hosted in the UK cloud (which basically means in Reading!) Why is this important? Well, first of all, because the software is cloud based it means it is available 24/7 via the internet. It also means that you always have the most up-to-date version and you don’t have to  install anything to use it. This in turn means you don’t have to hassle (or really involve) your overworked IT guys in order to use it. Now clearly it is important that the data is safe, which is why we choose professional hosting with leading provider Memset, you can see from this link that they have all the credentials that are needed to keep your data safe. More details on our security and back up policy are available below. However, the fact that we host in the UK cloud is really relevant too (lots of the other software companies are US based which can be a bit complicated). The UK has some of the most stringent laws around data protection and because we host in the UK your data is bound by this. Some companies don’t like hosting in the US or even Europe because (in theory) the US government can demand access to any data (not that they are likely to be that interested in your appraisal – but it is the principle). If you want to know more look up Safe Harbour . It may not be your biggest concern, but because we are fully hosted and backed up in the UK there is no need to worry! Oh and by the way we are also registered on the UK’s digital market place which means we have had to jump through lots of hoops to show we are accredited to sell to government.

Any more security or technical concerns, just get in touch!


FAQ question 3: How long does it take to set up and roll out?

Well to be honest this depends on you! To give you an example of how quickly we can move, we have set up, implemented and trained the system out in less than a week – this is because the client wanted to move quickly and worked with us providing their data upon request.  We’ve then had companies who wanted to roll it out over a longer time period (9 months to be exact) and again, we worked with them, at their pace to ensure implementation aligned with their project timelines! Essentially, because the system is configurable, all we need to get started is to understand what aspects you want to turn on and off, agree terminology and look and feel. The next step is to get your data uploaded which is really quick and easy if your data is accurate and up-to-date, we just need a few fields on a spreadsheet. In reality, what takes the time is paperwork and logistics (getting ‘bums on seats’ for training) so 6-8 weeks is a reasonable lead time.  Talk to us and it is likely we can meet your requirements.


FAQ question 4: If the software’s so easy to use, why do I need training?

To be honest, if you were motivated to do so, you could probably find your way around the software without training as it is very intuitive. However 90% of our clients are dissatisfied with the quality of their existing appraisal process – perhaps it is viewed as a tick-box exercise or the conversations lack quality. Essentially they want to use this move as an opportunity for culture change – to drive high performance and engagement and that’s why we recommend training. Our consultants are experts in culture change – yes you learn how to use the software, but more importantly we motivate your managers and staff to first want to use it and secondly to use it well. So the training includes ‘Hearts and Minds’ and skills like writing a good quality objective or giving great feedback (we also offer lots of other training too if you are interested – check out the Learning resources section of the website to download our brochure).

We think it was Deming who said that: “80% of software initiatives fail due to people issues” – our training and change management support means that you can be one of the 20%!



FAQ question 5: How much does it cost?

Actus™ is costed on a licence basis and will vary subject to your volume of users.  Following a free system demo we issue you with a full proposal that we know is highly competitive – try us and you’ll see!

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What is Actus™?


Features of a Performance Management System


Benefits of using online appraisals

Many businesses are currently operating paper or in house performance management and appraisal systems, when this is the status quo there can seem little reason to change. The system works OK, albeit there is a disproportionate emphasis on admin and paper-chasing but in recent times, reducing administration has not been seen as a compelling reason to invest. Add to this fact, the essential focus on the bottom line encouraging short term behaviours and focus, a move that is even slightly more strategic in terms of HR can be overlooked. ...