There are other appraisal systems in the market, however not all can bring as many tangible business benefits as Actus™. We understand that as well as having a solution aligned with your needs, you also have to justify any financial investment (however reasonable) and we are here to help you outline the business case. Just get in touch to find out more

There are many benefits of appraisal systems when you move online, we’ve broken it down into four sections of 1. Productivity 2. Value 3. Governance and 4. Engagement

appraisal systems



As outlined above there are many ways in which appraisal systems can deliver value to your business or organisation (assuming you choose one that is well designed like Actus™ of course!). All performance appraisal systems should increase individual and overall performance through greater clarity and alignment of personal objectives against business goals. However, Actus™ takes this a step further as it ensures that the objectives are visible and accessible all year round and encourages regular review through the milestones and comment functionality.

Actus™ empowers both managers and individuals

Most performance appraisal systems can help increase productivity by streamlining paper based processes and providing faster reporting. However, again Actus™ stands out from other providers as it has an open design which gives greater visibility and empowers managers and individuals to take control of the annual appraisal process, reducing the workload for HR and increasing accountability and buy-in from the end users.

Increases employee engagement with meaningful year round performance conversations

Unlike other performance appraisal systems, Actus™ has been designed to encourage meaningful year round performance conversations which increases employee engagement (which is a business benefit in its own right). In fact many of our clients have introduced Actus™ as the foundation of their employee engagement or organisational development strategy, why not have an informal discussion with a member of our team to find out how (T) 01582 793053.

Increases compliance and reduces risk

Actus™ reaches the parts that other performance appraisal systems don’t as it has also been designed to increase compliance and reduce risk through better documentation of all performance management processes through the 1 to 1, performance improvement appraisal and recording of key qualifications. This allows organisations to demonstrate adherence to process and provides increased compliance.

Actus™ partners with you

Although many of these benefits result from our intelligent design and key features which act as a catalyst for culture change, we know that performance appraisal systems alone can’t deliver these benefits. This is why we partner with you, helping you to implement the system successfully and guide you through the cultural transition. This is where the real organisational benefits arise.

We ensure that our appraisal system is the right fit for your organisation. An online demo allows us to chat through your requirements and make sure that we can deliver the features that are important to you, it’s quick, free and there’s no obligation to buy.

One of our key reasons you should consider us as your partner of choice is not only that we will work with you to align Actus™ with your organisation, but also because we can provide advice and guidance on any element of performance management. We also offer a complete portfolio of training services from systems training to leadership development and by aligning that training with your performance appraisal system you not only embed a highly engaged, qualified workforce but also realise your return on investment much sooner.

Have a look at the image to the right which shows how we approach the Performance Management cycle, it’s a useful reminder of when to schedule in your activities, or if you have Actus™ the system will schedule them for you.

online Appraisal systems


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FAQ question 1: What makes Actus different from other software?

It is really hard to tell from a website or brochure how software differs so it is probably most helpful to share what our clients told us when we asked them: “Over my career, I’ve worked with most of the big names in HR Software and this is the first one that feels like it is genuinely aimed at the user, it actually encourages behaviour change” explained Steve Graham HRD at South Coast Ambulance Service. “We chose Actus because of the expert consultancy and guidance that comes as part of the package, we really feel like we are partnered with you” shared Claire Harrowing from Millbrook Proving Ground. “The software ticked all our boxes as well as a few that we hadn’t realised we needed” was HR Director Susan Laycock’s view from Incommunities.

So we think our differentiator is genuinely ‘easy to use’ software that is thought through from an HR perspective (after all, that’s our background) supported by expert consultancy and guidance (all part of the service) and we offer the personal service that many of the other providers don’t.

FAQ question 2: Where is Actus hosted & how secure is the data?

Actus™ is securely hosted in the UK cloud (which basically means in Reading!) Why is this important? Well, first of all, because the software is cloud based it means it is available 24/7 via the internet. It also means that you always have the most up-to-date version and you don’t have to  install anything to use it. This in turn means you don’t have to hassle (or really involve) your overworked IT guys in order to use it. Now clearly it is important that the data is safe, which is why we choose professional hosting with leading provider Memset, you can see from this link that they have all the credentials that are needed to keep your data safe. More details on our security and back up policy are available below. However, the fact that we host in the UK cloud is really relevant too (lots of the other software companies are US based which can be a bit complicated). The UK has some of the most stringent laws around data protection and because we host in the UK your data is bound by this. Some companies don’t like hosting in the US or even Europe because (in theory) the US government can demand access to any data (not that they are likely to be that interested in your appraisal – but it is the principle). If you want to know more look up Safe Harbour . It may not be your biggest concern, but because we are fully hosted and backed up in the UK there is no need to worry! Oh and by the way we are also registered on the UK’s digital market place which means we have had to jump through lots of hoops to show we are accredited to sell to government.

Any more security or technical concerns, just get in touch!


FAQ question 3: How long does it take to set up and roll out?

Well to be honest this depends on you! To give you an example of how quickly we can move, we have set up, implemented and trained the system out in less than a week – this is because the client wanted to move quickly and worked with us providing their data upon request.  We’ve then had companies who wanted to roll it out over a longer time period (9 months to be exact) and again, we worked with them, at their pace to ensure implementation aligned with their project timelines! Essentially, because the system is configurable, all we need to get started is to understand what aspects you want to turn on and off, agree terminology and look and feel. The next step is to get your data uploaded which is really quick and easy if your data is accurate and up-to-date, we just need a few fields on a spreadsheet. In reality, what takes the time is paperwork and logistics (getting ‘bums on seats’ for training) so 6-8 weeks is a reasonable lead time.  Talk to us and it is likely we can meet your requirements.


FAQ question 4: If the software’s so easy to use, why do I need training?

To be honest, if you were motivated to do so, you could probably find your way around the software without training as it is very intuitive. However 90% of our clients are dissatisfied with the quality of their existing appraisal process – perhaps it is viewed as a tick-box exercise or the conversations lack quality. Essentially they want to use this move as an opportunity for culture change – to drive high performance and engagement and that’s why we recommend training. Our consultants are experts in culture change – yes you learn how to use the software, but more importantly we motivate your managers and staff to first want to use it and secondly to use it well. So the training includes ‘Hearts and Minds’ and skills like writing a good quality objective or giving great feedback (we also offer lots of other training too if you are interested – check out the Learning resources section of the website to download our brochure).

We think it was Deming who said that: “80% of software initiatives fail due to people issues” – our training and change management support means that you can be one of the 20%!



FAQ question 5: How much does it cost?

Actus™ is costed on a licence basis and will vary subject to your volume of users.  Following a free system demo we issue you with a full proposal that we know is highly competitive – try us and you’ll see!

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What is Actus™?


Features of a Performance Management System


Benefits of using online appraisals

Many businesses are currently operating paper or in house performance management and appraisal systems, when this is the status quo there can seem little reason to change. The system works OK, albeit there is a disproportionate emphasis on admin and paper-chasing but in recent times, reducing administration has not been seen as a compelling reason to invest. Add to this fact, the essential focus on the bottom line encouraging short term behaviours and focus, a move that is even slightly more strategic in terms of HR can be overlooked. ...